Lean Six Sigma for Law Firms
Published: 2021
Pages: 140
eBook: 9781787425354
The first report of its kind to provide in-depth strategic and tactical guidance on the application of Lean and Six Sigma in law firms
For a profession suffering from aggravated clients, shrinking revenues, competitive inertia, archaic business practices, and system waste, the continual implementation of process improvement strategies (Lean/Six Sigma/Project Management) will be the key to future success. It is easy to understand, is inexpensive to implement, lowers costs, improves quality, enhances communication, facilitates lawyer training, makes fixed fees profitable, and makes clients happy.
Lean Six Sigma for Law Firms, authored by Catherine Alman MacDonagh, is the first report of its kind to provide in-depth strategic and tactical guidance on the application of Lean and Six Sigma in law firms, the different approaches firms are taking, where to get started, and case studies highlighting the results have been for those who have already implemented it.
This report:
Defines Lean and Six Sigma as they relate to the legal profession
Highlights the interdependent relationships between Lean, Six Sigma and Project Management
Demonstrates the different ways in which Lean and Six Sigma may be employed in law firms
With contributions, case studies and insight from leading law firms, corporate counsel and a wide range of internationally renowned experts on legal process improvement and project management, it also covers topics including:
The methodologies and toolkits of Lean and Six Sigma
Deciding when and where to start an improvement program
Applications, obstacles, benefits and lessons learned
Building the business case - the drivers for employing process improvement
The use of process improvement to deliver greater value to clients
Developing competitive advantages through Lean and Six Sigma
Structuring a process improvement program
DMAIC - The framework for Lean Sigma in law firms
Creating culture of continuous Improvement
This report provides you with the tools and best practices needed to reap the benefits and face the challenges of implementing Lean and Six Sigma strategies in your firm.
Table of Contents
Cover | Cover | |
---|---|---|
Title page\r\r | i | |
Copyright page\r | ii | |
Contents | iii | |
Executive summary | vii | |
About the author | xi | |
About the Legal Lean Sigma Institute | xiii | |
Acknowledgements | xvii | |
Foreword | xix | |
Introduction: Diagnosing and overcoming lawyers’ resistance to process improvement | xxi | |
Chapter 1: An introduction to Lean and Six Sigma | 1 | |
What is process improvement? | 1 | |
What is legal project management? | 2 | |
Where to start? | 3 | |
What are Lean and Six Sigma? | 4 | |
How do we translate process improvement to a legal context? | 5 | |
Using Lean thinking to eliminate waste | 8 | |
Using Six Sigma to reduce variation | 9 | |
The art and science of legal process improvement | 10 | |
Five principles of process improvement | 11 | |
Maintaining the client’s perspective | 13 | |
Chapter 2: The case for process improvement | 15 | |
Most processes fall far short of their potential | 15 | |
Understanding changing client expectations | 16 | |
The profession is changing | 18 | |
The risks are greater than the challenges | 20 | |
The pressure to deliver value | 20 | |
Gaining buy-in for process improvement | 21 | |
Linking quality and performance | 22 | |
Technology and process improvement | 23 | |
The DuPont Legal Model | 25 | |
Clients expect efficient processes | 26 | |
Uptake of Lean Six Sigma in law firms | 28 | |
Award-winning examples of process improvement in action | 29 | |
Chapter 3: DMAIC – The framework | 35 | |
The five steps of DMAIC | 35 | |
Step 1: Define | 37 | |
Step 2: Measure | 37 | |
Step 3: Analyze | 39 | |
Step 4: Improve | 40 | |
Step 5: Control | 41 | |
The Kaizen approach | 42 | |
Chapter 4: Systematic approaches | 45 | |
PI as a strategy in law firms | 46 | |
Designing a systematic change program | 53 | |
Chapter 5: Opportunistic approaches to employing Lean Six Sigma | 55 | |
Morgan Lewis applies Six Sigma to loan services – since 1974 | 55 | |
Combining process improvement and project management at Fisher Matthews PLLC | 56 | |
OFCCP audit process improvement at Ogletree, Deakins, Nash, Smoak & Stewart, PC | 57 | |
Process improvement in litigation | 60 | |
Increased efficiency and reduced errors at The Hunoval Firm | 61 | |
Lean Six Sigma for mergers and acquisitions at Husch Blackwell | 62 | |
Capturing firm experience at Pillsbury | 63 | |
Combining opportunistic and systematic approaches | 63 | |
Chapter 6: Closest to the pin and efficiency – Thriving when legal procurement is in the mix | 67 | |
General counsel are no longer the only buyers of corporate legal services | 68 | |
Legal procurement continues to gain infl uence | 68 | |
Master negotiators and bad cops | 69 | |
From legal commodities to high-stakes work | 70 | |
Who pays sticker price? | 70 | |
RFPs: A tire-kicking exercise? | 72 | |
Strategies for law firms | 72 | |
Chapter 7: Getting started and structuring for success | 77 | |
Timekeeping is a critical process | 78 | |
Pricing and process improvement | 81 | |
Fixed fees demand greater efficiency | 82 | |
The LPM initiative at Thompson Hine | 85 | |
Three approaches to process improvement in law firms | 86 | |
Legal Lean Sigma training methods and qualifications | 88 | |
Conclusion | 90 | |
Chapter 8: Creating a Lean Sigma culture of continuous improvement | 93 | |
Employing Lean Six Sigma for continuous improvement | 94 | |
Driving process improvement | 95 | |
The ROI of process improvement | 97 | |
Chapter 9: Lean Six Sigma and the client connection – Changing the conversation | 99 | |
The value focus | 100 | |
Providing legal services in a fundamentally different way | 101 | |
A collaborative approach to process improvement | 104 | |
The eData group at Morgan Lewis | 104 | |
Using Lean Six Sigma to further client relationships | 106 | |
Employing Lean and Six Sigma in in-house law departments | 107 | |
A powerful collaboration: Integreon and Microsoft | 109 | |
Thompson Hine: “Client needs – firm heeds” | 110 | |
The culture shift | 111 |
Catherine Alman MacDonagh, JD is a Legal Lean Sigma Black Belt and a certified Six Sigma Green Belt. A former corporate counsel, Catherine is known for her thought leadership and successes as a law firm marketing and business development executive. Now a highly rated instructor, speaker, and consultant, she works with law firms and legal departments to improve the way work is done and delivered. She is focused on creating competitive advantages and organizational transformation through the development, planning, and implementation of innovative strategies, process improvement projects, and business development training and coaching programs.
Catherine is an adjunct professor at Suffolk Law School and at George Washington University (Master's in Law Firm Management). She is also the Chief Enthusiasm Officer of Mocktails LLC, which offers The Mocktail and The Legal Mocktail, experiential networking training programs. She also has her own consulting practice, FIRM Guidance.
Catherine recently published Lean Six Sigma for Law Firms and is the co-author of two books: The Woman Lawyer's Rainmaking Game and The Law Firm Associate's Guide to Personal Marketing and Selling Skills. She is a Co-Founder of the Legal Sales and Service Organization, a long time volunteer and leader in the Legal Marketing Association and an elected Fellow of the College of Law Practice Management.